Is a printed proof necessary with each revision?
For printed books, the answer is a resounding YES
Always review a printed proof for your printed books –with EACH revision, no matter how minute!
I have seen changes occur in the manuscript that are not the result of changes made to the document.
During publication of a recent manuscript, I made seemingly minor change to the format of the title page. The electronic proof review indicated the changes were successful, and I accepted the book without reviewing a printed copy before allowing it to go into distribution. I very quickly learned that an error had been introduced on an interior page, having nothing to do with the updates I had made. After witnessing a few of these types of events, I decided to share my new practice with other writer/publishers.
Always review a printed proof for your printed books –with EACH revision, no matter how minute!
So, how did this happen? I am still not certain of exactly where the error source was, but I have identified a few potential sources of error.
Places where problems can occur
1) During the conversion of the word document into a PDF file, some details may be lost or changed
2) During the transfer of your files to the publisher/ printer, the file can become corrupted or incomplete
3) During the setup form the electronic manuscript to the printers software, alignment may be shifted
There issues may result in
1) Shifting of text boxes, table columns, etc resulting in changes to alignment, “disappearance” of letters, etc.
2) Loss of detail in graphics
3) Changes in color profiles
I am certain that the technical people can provide more detail and tips for setting up documents to prevent this, and those are welcome, but for me, the lesson is the same.
Always review a printed proof for your printed books –with EACH revision, no matter how minute!
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